Local governments generate and store lots of
records and data. With a growing population, the amount of records stored will
only increase over time. It is important that these records are secure and
compliant. Records, and their associated data, can become vulnerable for
various reasons: 

  • Internal access which isn’t tracked – governments don’t
    know who’s viewing what and what they are doing with it. This means that
    disgruntled employees can change data without consequences;
  • An insecure network connection. This means that a rogue
    hacker could break into the network and do as they please;
  • With paper records, files may be left lying around or in
    the printer where anyone can view or take them;
  • Passwords that are commonly known or no passwords at all.
    No passwords mean that anyone can step up to a computer and access private
    government data.

If these files aren’t secure it can lead to
serious problems for governments:

  • Lost or incorrect information – which may have serious
    consequences due to the nature of government documentation;
  • Cyber hacking – this can impact a government in various
    ways. A hacker may delete data or subtly modify information – leading to a likely
    expensive recovery process; 
  • Potential lawsuits due to non-compliance with
    regulations. These violations can very expensive and lead to a more negative
    perception of your government.

Ricoh has an extremely secure process and helps ensures
that data is compliant and secure so that governments don’t have to
worry. Our solutions come with capabilities such as:

  • 128-bit encryption;
  • Web Image Monitor software to block or restrict unauthorized
    IP access and DDoS attacks;
  • Secure Socket Layer (SSL) transmission to prevent data
  • Two-Person Control/Two-Person Integrity, which does not
    allow a system to be operated by fewer than two separately, authenticated
  • Controlling worker access through authentication;
  • Centralizing audit capabilities;
  • Managing digital rights by setting policies to block
    printing of sensitive information or to require watermarks;
  • Analyzing print streams for personally identifiable
    information and replacing it with “XXX”;
  • Hard-drive and address-book encryption;
  • Data Overwrite System Security (DOSS) to overwrite or
    delete latent information on MFP hard drives;
  • Secure delete technology printers, which erase data
    remnants on the blade servers.

By using our secure solutions a local
government can keep its records compliant and secure.