Document management is an important part of
interoperability in
today’s health care environment . Canadian healthcare organizations must develop
document management strategies that effectively capture
paper data and integrate it into digital workflows that accelerate business
processes and improve patient care across the
continuum of care . Here are five reasons why document management
must be an integral part of your interoperability strategy:

  • 1 st reason:  Better data entry feeds
    efficiencies and improve patient care. Think of the
    faxed document that can take 24 hours or more to get
    to the right supplier. With effective document management strategies,
    these same data can be captured in the EMR and used
    within minutes of receipt.
  • 2 e reason: The document management
    effectively has a positive impact on the market position and the recruitment
    of doctors.
    data as soon as it is received demonstrates a commitment to the use
    of technologies to promote efficiency and quality of care. In addition,
    highly accredited physicians and next generation physicians
    are naturally attracted to innovative organizations that
    fully exploit the data.
  • 3 e reason: The data exchange
    accurate increases staff efficiency. 
    Check eligibility for insurance over the
    phone, or wait for hard copy
    mail-outs of mail-outs are examples of procedures that are slow and
    labor-intensive. When these same data are transferred in
    electronic format, the procedures are faster and, in many
    cases, the information is more accurate.
  • 4e raison : La gestion de documents
    peut réduire les frais d’exploitation.
    stratégies qui font passer l’information à l’ère numérique peuvent
    éliminer et réduire considérablement les frais liés au toner, au papier et
    aux lignes téléphoniques analogiques pour les télécopieurs. Parallèlement,
    les frais de stockage pour stocker les anciens fichiers sur site et hors
    site sont réduits.
  • 5e raison : La gestion de données cible
    l’information qui est importante pour les objectifs stratégiques. 
    À mesure que les documents circulent dans le
    système, un examen approfondi des flux de travaux peut souvent identifier
    les écarts et les occasions. Les occasions peuvent varier entre la hausse
    de la flexibilité du personnel pour répondre aux fluctuations du volume de
    patients et l’optimisation de l’emplacement physique des appareils

Interoperability is essentially better
data management.
For Canadian healthcare providers, this is a challenge
to bridge the gap between paper and digital workflows while
creating new ways to reduce costs and improve
patient care


For more information on Ricoh’s document management approach to healthcare or to contact us directly, click here.